Information for
Abstract Presenters

PRESENTATION FORMAT

• Moderated posters are allotted 8 minutes total (5 minutes for synopsis, 3 minutes for questions and answers).

• For accreditation purposes, you must display a conflict of interest declaration form beside your poster. This is a requirement for our accreditation application and there are no exceptions. To access the form, click here.

• Ensure adherence to using generic rather than trade names of medications and/or devices within all presentations and written materials.

• The session moderator will be responsible for addressing overall learning objectives for all the presenters.

• Attendees will move from poster to poster in the topic group while each presenter gives a five-minute synopsis of the project followed by a question period of 2 – 3 minutes from the moderator and from attendees.

• Please be in your area to meet with your moderator twenty minutes before the time your poster is scheduled. You are expected to stay in the session for the other moderated poster presentations.

• Moderators will critique poster presentations. You must be present with your poster during the scheduled discussion time. You are encouraged to be with your poster during the entire poster session.

MODERATED POSTER FORMAT 

• Poster boards have useable space of 96″[W] x 48″[H].

• Your poster should be easy to read from a distance of 4 feet.

• Organize your poster layout to correspond with your abstract: title, study objectives, design, type of participants, interventions, measurements and main results, and conclusion.

• NB: For Quality Improvement and Patient Safety posters, organize your poster layout to correspond with the Quality Improvement and Patient Safety abstract’s format. This could include: problem characterization (including importance/quantification of the issue), aim statement, measures (outcome, process, balancing), Quality Improvement methods used (including stakeholder engagement, root-cause analyses, process mapping, etc.), change ideas and implementation (plan-do-study-act cycles, iterative learning), evaluation/results (repeated data sampling, run/control charts), discussion and impact (including significance, key learnings for this/other EDs, scalability, sustainability).

• Edit your material down to essential words. Use tables, diagrams, and lists whenever possible.

• You may provide handouts of bibliography, abstract, tables, lists, etc.

• We suggest the following type sizes for poster elements:

  • Title 72 point bold

  • Names of Authors – 48 point bold

  • Name of Institution – 36 point bold

  • Section Headings – 36 point bold

  • Text – 18-24 point

• You may use colored poster board to create a margin around white paper as the display surface may not be aesthetically compatible with your poster display. Also, if the size of your display does not fill the 96″[W] x 48″[H] space, you may put up background paper that will complement your poster.

MODERATED POSTER SET-UP & TEAR-DOWN

• Poster set-up is from 7am on Tuesday.  Tear-down is after 6pm on Tuesday. Posters that have not been collected by 7pm on Tuesday will be discarded.